F.A.Q.s

How many people can the Center accommodate?

The Center can handle 135 at round tables or 150 at family-style tables for a seated dinner. That leaves you a comfortable amount of space for the buffet line, dance floor and the DJ. The building can accommodate up to 225-250 guests if they are standing, with limited seating. The ballroom area is 1751 square feet. The adjacent stage area is 676 square feet.

What is included in the rental fee?

We offer, without additional charge:
175 white folding chairs
20 six-foot banquet tables (each seats 6-8)
20 four-foot round tables (each seats 4-6)
4 five-foot found tables (each seats 8-10)
An arbor (archway)
A guest book stand
4 easels that can hold any pictures you might want to display

Can we use our own caterer?

You may use a caterer of your choice. The Center does not have any catering staff.

Can we serve beer, wine and/or liquor?

Yes, you may serve beer, wine, and/or liquor at your event. For cash bars or alcohol purchased at cost, you must acquire a banquet license from the Virginia ABC Board. A Banquet License application is also available ONLINE.

From the ABC Website:

Note: If all of the following four criteria are met, then no license is needed (unless required by locality or facility): (1) the event is private (i.e., not open to the public and not in a public place); (2) money is not exchanged for alcohol or otherwise; (3) the event is not held on a club or nonlicensed restaurant premises; and (4) alcohol purchased for the event is not from a wholesaler/distributor. In all other cases, a license is needed and is bound by the information presented below. Contact your local ABC office with any questions

Can we have the reception outside? Can we put up a tent?

You may hold your reception inside, outside, or both. There is plenty of room to put up a tent on the one-acre front lawn if you are worried about rain. A plan for lawn decorations must be submitted to the Executive Director before the event. No promotional signs or campaign signs are permitted. Wayfinding and parking signs are allowed.

Can we put up our own decorations? When can we get into the building to decorate?

You are welcome to decorate the Center. The Center is available to you from 9:00 AM until Midnight, on the day of your event. A scale diagram of the ballroom, tables, and chairs will be provided to you. The time you schedule your event is your decision. A Center employee who lives five minutes away will open and close the Center and be your point of contact in case of an emergency.

Do we have to clean up?

Caterers or rents must return the kitchen to a condition as clean as when they took it over. The trash cans must be emptied into our outdoor garbage cans and cleaned out. There is a refundable security deposit of $400 riding on the clean-up performance of you or your caterer and the Center being left in undamaged condition. If the caterer does his/her cleaning correctly, and nothing is broken or damaged, we will refund your $400 security deposit within one month after your event. Of course, you must also collect and remove your decorations and belongings at closing time. Permission must be obtained from the Executive Director to leave any items at the Center until the next business day.

How do we reserve a date?

A non-refundable deposit of $500 locks in the date you want for a Saturday or Sunday. The $400 refundable security deposit is also due at the time a date is reserved. The total cost to reserve a Friday, Saturday or Sunday date is $900. The balance of the rental fee must be paid 6 months before the event. See the Price List for more information.

What forms of payment do you accept for the deposits and rental fees?

We accept MasterCard, Visa, cash and personal checks.

What is the square footage of available space?

Ballroom Size: 1751 square feet
Stage (adjacent to the Ballroom): 676 square feet Front Lawn: 45,243 square feet